Technology is everywhere; it makes life easier and trouble free. But, sometimes it becomes a tedious job to tackle technology like several mails to check at a time, hard drive crash, virus attack etc. A few habits and practices can be pursued that a user can incorporate into its work curriculum to use tech tools more effectively and efficiently.

The article entails the few tips that can ensure healthy tech habits:

Impose telecommuting: Telecommuting is a work arrangement in which employees enjoy flexibility in working location and number of hours. A user can apply telecommuting to carry out his regular office tasks like read e-mails, create, alter or delete applications, while being away from the office. Microsoft's free file-syncing tool, TightVNC, LogMeln are some good tool that can help you in this regard.

Get rid of the tangled mess of cables: A mesh of cables under the desk or with a laptop can make it a mind-numbing machine to work with. A simple solution to the problem is to label the various cables like USB, power, speaker, printer etc. and a neatly bundle them. This will help you avoid accidentally killing your entire fix by pulling one wrong plug. A simple binder clip (cable catcher) can be another solution to the problem.

Regular Back-ups: Regular back-up is a very good practice for ensuring security of the data stored. Nobody really wants to loose data stored on a computer. Even burn DVDs all the time to take back-up is not practical, rather a back-up programs like SyncBackSE, Carbonite and Mozy Home etc. can be a good solution as they back up your data in the background while you work. Clear out Your Inbox Every Day: The “Inbox Zero” philosophy or checking mails on daily basis is a good practice, but it is a time consuming task if you get thousands of mails daily. In this kind of situation, you can categorize your mails in the inbox like Action, Later, and Archive. This way by reading the subject line your can select the category of the mail and perform action accordingly.

Use of Thumb drive or iPod: A user can easily save computer’s desktop on a thumb drive or an iPod rather than carrying a laptop during travelling. Portable Windows software offerings such as MojoPac and U3 put a full desktop on your USB thumb drive, letting you run applications like Microsoft Outlook and save documents all on that drive. Another solution is to save and run free portable applications like Firefox browser, which can be easily downloaded anywhere.

Encryption: Encryption is process of transforming data into codes, so that no unauthorized person could open or read your private files. TrueCrypt encryption software is ideal for storing sensitive files in a password-protected virtual container. A person with master password can open and read the files.

Search Techniques: Use of master search techniques to pinpoint files or websites is another good practice for a user. Use of Boolean operator like ‘+’ and ‘—‘is a practical choice to search items on internet. A user can easily crop a long phrase into small segments with the use of Boolean operators and get suitable results soon to find an item.

Other than the above tools and habits, some more smart habits to use technology more efficiently are use of multiple e-mail addresses, never forget a password, always be online, and try to reduce cost.



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